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Payroll support for adult care homes

Payroll

Payroll you can count on.

FaithCore manages payroll for Washington Adult Family Home and Oregon Adult Foster Home owners—from employee setup and payroll preparation to payroll tax filing and payments, payroll accounting, reconciliation, and year-end reporting.

Choose the state where your employees work:

Washington payroll

Payroll built around Washington employer requirements

Washington has no general state individual income-tax withholding, but employers still manage federal payroll taxes, unemployment reporting, Paid Family and Medical Leave, WA Cares, Labor & Industries workers’ compensation, new-hire reporting, paid sick leave, and applicable local requirements.

01

Payroll Setup & Employee Onboarding

Build an organized payroll foundation before the first live payroll.

01Payroll Setup & Employee Onboarding
Employee setup, pay schedules, work locations, approved pay rates, federal Form W-4 setup, direct-deposit information, deductions, paid sick leave, WA Cares exemption documentation when applicable, opening balances, and payroll liability mapping.
02

Ongoing Payroll Processing

Turn approved employee hours and changes into a clear, repeatable payroll process.

02Ongoing Payroll Processing
Approved regular and overtime hours, bonuses, reimbursements, leave, deductions, hires, terminations, and pay changes are reviewed and entered. FaithCore prepares the payroll preview, confirms funding, and processes payroll after your written approval.
03

Payroll Accounting & Reconciliation

Keep payroll connected to your books instead of treating it as a separate system.

03Payroll Accounting & Reconciliation
Review gross wages, employer payroll taxes, employee deductions, payroll bank activity, payroll clearing, federal payroll liabilities, Washington unemployment, Paid Leave, WA Cares, Labor & Industries amounts, and labor cost by home or location when applicable.
04

Payroll Tax Filing & Reporting

FaithCore prepares and files the required payroll returns included in your service.

04Payroll Tax Filing & Reporting
Federal: Form 941 and Schedule B when required — Internal Revenue Service (IRS); Form 940 — IRS; Forms W-2 and W-3 — Social Security Administration (SSA).

Washington: Unemployment Insurance tax and wage reporting — Washington Employment Security Department (ESD) through Employer Account Management System (EAMS); Paid Family and Medical Leave and WA Cares reporting — Washington ESD / Paid Leave; workers’ compensation quarterly reporting — Washington Department of Labor & Industries (L&I); new-hire reporting — Washington Department of Social and Health Services (DSHS), Division of Child Support; applicable local filings when required.

FaithCore prepares and files the payroll returns included in the agreed service scope using the client’s authorized payroll platform or agency filing process, and manages the related filing confirmations and reconciliation.
05

Quarter-End & Year-End Support

Reconcile first, then close the quarter or year with supporting records in place.

05Quarter-End & Year-End Support
Quarterly payroll reconciliation, federal Form 941 tie-out, Washington filing review, payroll-liability reconciliation, year-end payroll review, Forms W-2/W-3 support, Form 940 reconciliation, and new-year payroll rate and account updates.
06

Payroll Tax Deposits & Payments

Keep payroll tax deposits, premiums, and payment confirmations organized and on schedule.

06Payroll Tax Deposits & Payments
Federal: Coordinate and monitor applicable federal income-tax withholding, Social Security, Medicare, and federal unemployment tax deposits.

Washington: Track and coordinate unemployment insurance payments, Paid Family and Medical Leave premiums, WA Cares premiums, and applicable Labor & Industries workers’ compensation payments.

Payment review: Monitor due dates, verify authorized payment submissions and confirmations, reconcile payroll liabilities, and alert the employer promptly to missing information or rejected payments.

FaithCore submits or coordinates only payments included in the signed service scope and supported by the required authorizations. All taxes and premiums are funded from the employer’s business account.
Already using a payroll system?

You do not have to start over. FaithCore can review your existing setup, identify what needs organizing or reconciling, and monitor authorized tax payments and filings without duplicating work your current payroll provider already performs.

Clear roles. Confident payroll.

Who Handles What?

You approve the decisions. We organize the payroll work. Every role stays clear.

01

You, the Employer

Provide accurate employee details, approve each payroll, and fund wages and taxes.

What you handle
  • Hiring decisions, classification, pay rates and time records
  • Employee changes, leave and deductions
  • Review and authorization before each payroll run
  • Funding wages, taxes and premiums from your business account
  • Required employer and agency permissions
02

FaithCore Advisory

Prepare, coordinate, monitor and reconcile your payroll within the signed agreement.

What we handle
  • Payroll system setup, data review and pay-run preparation
  • Processing only after required employer approval
  • Federal, state and applicable local returns in the agreed scope
  • Coordinate or initiate authorized tax deposits, monitor due dates and payment confirmations
  • Reconcile payroll liabilities and alert you to missing or rejected payments
03

Payroll Provider

Processes approved transactions and submits filings or deposits when designated.

When a provider is involved
  • Processes pay runs within configured service permissions
  • Submits authorized tax filings and deposits where assigned
  • Provides filing, payment and processing confirmations for reconciliation
  • Specific responsibilities depend on your chosen provider and agreement

Your money stays in your account. Wages, payroll taxes and premiums are funded from the employer’s business account. The party that submits each payment depends on the signed service scope and required authorization.

Your approval comes first

From time records to confirmed payroll.

One clear path, without making the process complicated.

  1. 01Share payroll detailsHours, changes and instructions
  2. 02FaithCore preparesPayroll preview for review
  3. 03You approveEmployer authorization
  4. 04Process & confirmAuthorized run, payment checks and reconciliation

Secure payroll access

A simple, secure start.

To manage your selected payroll services, FaithCore guides you through the authorizations needed for payroll and government agency accounts. You keep ownership and control of your accounts.

Payroll account access & authorization Washington Adult Family Homes

Federal authorization

FaithCore helps coordinate required Internal Revenue Service (IRS) and designated payroll filing-provider authorizations for the federal payroll returns and payments included in your agreement. If FaithCore acts directly as an IRS Reporting Agent, the applicable IRS authorization is required.

Washington agency access

Depending on the services selected, we guide you through required access and permissions for:

  • Employment Security Department — unemployment insurance reporting
  • Paid Family and Medical Leave and WA Cares — wage reporting and premiums
  • Department of Labor & Industries — workers’ compensation reporting and payments

Your payroll. Your control.

Clear responsibilities. Confident payroll.

FaithCore processes payroll using employer-approved information and performs the reporting and payment services agreed upon. You remain responsible for employment decisions, accurate information, payroll approval, sufficient funding, and compliance with applicable employment laws. Account access, filing and payment permissions are obtained separately where required.

A comfortable first conversation

Let’s talk about your payroll.

Tell us your state, employee count, pay frequency, work locations, current payroll system, and what you want FaithCore to manage. Your consultation can be conducted in Amharic or English.

Let’s Discuss Payroll — Free Consultation(702) 600-6489meron@faithcoreadvisory.com